Jasper Public Notices & Bids

PUBLIC HEARINGS

2023 PROPOSED BUDGET

NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BY THE MAYOR AND CITY COUNCIL MONDAY, NOVEMBER 7, 2022 AT 6:00 PM IN THE COUNCIL CHAMBERS OF CITY HALL, LOCATED AT 200 BURNT MOUNTAIN ROAD, IN RELATION TO THE PROPOSED BUDGET FOR THE CITY OF JASPER FOR CALENDAR YEAR 2023, AT WHICH TIME ANY CITIZEN OF THE CITY SHALL HAVE THE RIGHT TO ATTEND AND STATE HIS OR HER VIEWS. THE PROPOSED 2023 BUDGET IS AVAILABLE FOR REVIEW AT JASPER CITY HALL DURING NORMAL BUSINESS HOURS.

THE ADOPTION OF THE 2023 BUDGET WILL TENTATIVELY TAKE PLACE AT JASPER CITY HALL, LOCATED AT 200 BURNT MOUNTAIN ROAD, DURING THE REGULAR COUNCIL MEETING ON DECEMBER 5, 2022 AT 6:00 PM.

NOTICES notification_important

SANITARY SEWER OVERFLOW (SSO)
REPORT TO EPD

Near 57 Mark Whitfield Street, intersection of Mark Whitfield and Stegall Drive, the service cleanout was hit by another utility performing work in the same general area, which caused the service line to move out of alignment. This created a back up within the service line. more info


BIDS | PROPOSALS

NOTICE IS HEREBY GIVEN that the City of Jasper (“City”) is issuing this Request for Proposals (“RFP”) for preparation of Construction Renovations to the City of Jasper’s Fire Station.

Jasper Fire Station Renovations - RFP 2022-09

Respondents are solely responsible for ensuring proposals are received by the City on or before the submittal deadline. Proposals must be received no later than 3:00 p.m. EST, on October 11, 2022, at the following address:

City of Jasper
Attn: Lindsey Williams
200 Burnt Mountain Road
Jasper, GA 30143

An original copy must be signed by a representative authorized to bind the company. The original signed proposal and five (5) duplicates are to be submitted in a sealed package with the name of the respondent and RFP title “Fire Station Renovations” clearly marked on the outside of the package. An electronic copy on a flash drive or CD must accompany the proposal in a separately sealed envelope titled “Fire Station Renovations – Electronic Copy” and shall be included within the submitted sealed envelope.

Failure to comply with the requirements set forth in this RFP may result in disqualification. Submitted proposals may be withdrawn at any time prior to the submission time specified in this RFP, provided notification is received in writing before the submittal deadline. Proposals cannot be changed or withdrawn after the submittal deadline. No handwritten notations or corrections will be allowed. The Respondent is solely responsible for all costs related to the preparation of the proposal.

The City reserves the right to reject all proposals and to waive any minor informalities or irregularities contained in any proposal. Acceptance of any proposal submitted pursuant to this RFP shall not constitute any implied intent to enter into a contract.

The contract award, if any, will be made to the Respondent who, in the City’s sole discretion, is best able to perform the required services in a manner most beneficial to the City.

DOCUMENTS

Full RFP 2022-09 picture_as_pdf

Fire Station Addition - Issue for Construction picture_as_pdf

Questions with regards to submissions, process, or proposals can be emailed to: Lindsey Williams, Director of Finance
lwilliams@jasper-ga.us.

The City of Jasper, GA is seeking Proposals from qualified and experienced firms to develop a park and amphitheater master plan. Responding firms should have a strong record in successfully assisting local governments with preparing plans for parks, event venues, and new recreation facilities and experience in working on Federally Assisted Projects. Responding firms should be qualified to provide a comprehensive park masterplan including site design, landscaping design, lighting design, band shell/stage design, restrooms design, and onsite and perimeter parking. Additional Park features may include splash pad, playground, oversite tower, interpretive signage, and other recommended features.

An original and four (4) copies of the proposal must be enclosed in a sealed envelope clearly marked, “Proposal for Professional Architectural Services - Park and Amphitheater”. All proposals must be delivered to the City of Jasper City Hall, Attn: Kim Goldener, Assistant City Manager/Public Information Officer, 200 Burnt Mountain Road; Jasper, Georgia 30143 no later than 3:00pm on Thursday, July 7, 2022.

The Request for Proposals (RFP) and specifications may be downloaded here, ADDENDUM 1, ADDENDUM 2, and ADDENDUM 3 picture_as_pdf, or by emailing Kim Goldener at kgoldener@jasper-ga.us. A copy may also be obtained at City of Jasper City Hall, 200 Burnt Mountain Road; Jasper, Georgia 30143.

Inquiries about the RFP must be made in writing to:

Kim Goldener, Assistant City Manager/Public Information Officer
City of Jasper
kgoldener@jasper-ga.us

THE CITY OF JASPER RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS AND TO ACCEPT THE PROPOSAL FOUND TO BE IN THE BEST INTEREST OF THE CITY.


Addendum No. 1 - June 16, 2022 picture_as_pdf

1. Where is the location of the proposed Park and Amphitheater referenced in the RFP?
The park and amphitheater are proposed on 2 lots bordered by Spring Street and S Main Street in downtown Jasper, GA. The combined lots are 3.09 acres; however, the City is evaluating whether there may be additional land purchase opportunities to increase the park size in the future. Please see the blue hatched area below for the lots the City already owns.
Location of the proposed Park and Amphitheater

2. Does the City have any preliminary estimates, costs or budget for this project?
The City does not have any preliminary numbers for this project; we only know that we will be pursuing federal funding as indicated in the RFP. The City has designated some of our 2020 SPLOST funding towards this project to be used for matching funds.

3. The scope outlined in the RFP mentions “surveying”. Typically, a survey of the existing conditions would be done by a third-party firm hired by the owner. This document is typically provided to the architect/engineer at the beginning of the project. Is the intent for the fee for the survey of the existing site to be included in the RFP response or will it be provided by the owner?
The intent is for the fee for any survey work needed to be included in the RFP response. The City may be able to provide the survey work performed when the property was purchased; however, we recommend including the fees for survey work in the RFP to ensure all bases are covered.

4. The scope outlined in the RFP mentions “field staking.” Field staking would be a scope of work typically provided by the General Contractor during the construction phase of the project. The architect and engineer would typically review the stakes once in place. This scope of work would be included under Construction Administration services. Please clarify the intent behind the request for “field staking.”
The City understands that the General Contractor would be responsible for any field staking during construction phases under the direction of Architect/Engineer. We acknowledge that this would be work (fees) included under Construction Administration services.

5. The RFP scope lists the following in the scope of work: “Ensuring all labor laws are followed by Contractors as required for Federally Assisted Projects.” Typically, the General Contractor, not the Architect, would be responsible for ensuring that his team and his subcontractors followed the labor laws and would be responsible for submitting the required forms. Please clarify the intent behind this scope of work request.
The City acknowledges that the General Contractor is typically responsible for meeting labor law requirements; however, we see this as part of the oversight the Architectural/Engineering firm would provide as a part of the Construction Administration services. We highly recommend that all respondents familiarize themselves with the requirements associated with Federally funded projects.

6. The RFP scope lists the following in the scope of work: “Conducting final inspection and testing.” Under the Construction Administration services, the Architect will perform regular site visits to review the construction progress and will perform a final punch walk with the owner and General Contractor. However, code-required testing and inspections would be done by a third-party reviewer unaffiliated with the project team. Costs for these tests and reports are typically included in the construction budget. Please clarify the intent behind this scope of work request.
The City acknowledges that the General Contractor is responsible for coordinating all required inspections and testing as a part of construction. We are looking for the fees that your Architectural/Engineering firm would charge for the oversight of the work as a part of the Construction Administration services.

7. What is the anticipated size of events to be held at the site?
The City has no anticipated size of events to be held at the site; however, the future park location is directly off of the south end of our downtown Main Street. We see opportunities for different sized and themed events in this space that could potentially be in conjunction with other programmed events, or overflow into the downtown Main Street area.

8. What is the target square footage for the amphitheater?
We do not have a target square footage; however, keep in mind that the site is currently only 3 acres. The City is interested in potentially purchasing other surrounding parcels to increase the overall park size, but there is no schedule for that.

9. The RFP mentions that the scope includes the completion of the Environmental Review Form. Does the site include any known archeological sites or historically significant buildings?
The City is not aware of any archaeological sites on this land. There were structures on the parcels that have since been removed.

10. The RFP mentions that the site extents consist of a 3-acre city owner plot. Could you please provide a map markup or parcel numbers of where exactly the site is located?
Yes. Please see the map referenced on Page 1, Question 1 of this Addendum.


Addendum No. 2 - June 16, 2022 picture_as_pdf

1. We have been unable to locate any information on what is required for a Preliminary Architectural Report (PAR) for the Appalachian Regional Commission. Is there a summary of the items that must be included?

The City recently used the following guidelines from the Appalachian Regional Commission for a different project where DCA/ARC funding was being pursued:

Executive Summary
• Brief description of Project Area needs, Conclusions, and Recommendations

Introduction
• Purpose and Scope
• Authorization
• Previous Studies

Background
• Project Area conditions including description of needs to be addressed
• Description of existing facilities, if any, including existing floor plan with all dimensions and descriptive labels for all rooms
• Projections of future needs

Evaluation of Alternatives
• Descriptions of alternative solutions considered (new construction, renovation, additions to existing structures), including cost estimates for each alternative
• Site selection criteria
• Location relative to population served
• Adequacy of infrastructure (access, water, fire protection, sanitary sewer, storm drainage)
• Soil conditions, and topographic constraints
• Assessment of impacts on existing residents & property owners, if any

Description of Proposed Project
• Identification of applicable federal, state, and local design standards
• Preliminary Site Plan showing proposed ingress – egress, vehicle circulation on-site, drop-off area, regular parking and accessible parking, service access (dumpster location with truck access, mechanical room access), extensions of utilities (water, sanitary, electric, telephone), access road improvements, emergency vehicle access


Addendum No. 3 - June 16, 2022 picture_as_pdf

1. Please confirm that our understanding of the project delivery method is correct – design, bid, and then build.
What the City is looking for with this RFP is a firm that can help us first with the conceptual design work, including phasing and cost estimates, and preparation of the Preliminary Architectural Report (PAR) that is required with the pre-application and application processes for Appalachian Regional Commission grant funding. After grant funding is secured, we’d then need final designs, reports, project administration services, etc. The project administration (or contract administration) portion would include the bid process and oversight of the contractor performing the work as laid out in the RFP.

2. How would the City like to see our firm’s approach to fees laid out in our proposal? Hourly rates or lump sum?
There’s not a specific format that we’re looking for with this project. There are technically 2 phases to the work, with the 2nd phase completely dependent upon the 1st phase being successful. We would recommend that fees be addressed for the activities within each phase, whether they be hourly rates or lump sum amounts. If hourly rates are identified, please include an estimated number of hours identified for tasks.


Proposals Received - July 7, 2022 picture_as_pdf

The following proposals* were received by the City of Jasper on July 7, 2022, at 3PM for RFP# 2022-07:

1. BROS RŌMAN BRÄUN – Milton, Georgia
2. CPL Architecture, Engineering and Planning – Woodstock, Georgia
3. Goodwyn, Mills, and Cawood (GMC) – Atlanta, Georgia
4. Jericho Design Group – Cumming, Georgia
5. Source Urbanism – Stone Mountain, Georgia
6. TVS Design – Atlanta, Georgia

*Listed in alphabetical order


CANDIDATE QUALIFYING FEES

An election for the purpose of electing 2 Councilmembers will be held in the City of Jasper on Tuesday, November 2, 2021. Post 1, which will be elected at large for a term of four (4) years beginning on January 1, 2022 through December 31, 2025, with the incumbent being Dr. Folsom (Sonny) Proctor. Post 2, which will be elected at large for a term of four (4) years beginning on January 1, 2022 through December 31, 2025, with the incumbent being Anne Sneve.

Pursuant to O.C.G.A. §21-2-131 (a)(1), the following qualifying fees for candidates seeking office in 2021 were set by the Mayor and Council of the City of Jasper at the January 11, 2021 special called council meeting:

The qualifying fee for each council seat will be $35.00.

The qualifying period for the election shall open Monday, August 16, 2021 and will continue from day-to-day through Wednesday, August 18, 2021. The hours of qualifying each day shall be from 8:30 a.m. until 4:30 p.m. at the administrative office of the Pickens County Board of Elections located at 83 Pioneer Road, Jasper, Georgia 30143.