RFQ Issued: September 20, 2023

The City of Jasper is soliciting competitive sealed (bids) proposals from qualified Respondents for the lease of municipal real estate for the purpose of erecting and maintaining a telecommunications tower and storing cellular equipment on or about the Mineral Spring Street (“Lilly Water Tank”) Water Tank located at 36 Lilly Circle in Jasper, Georgia.

Attached hereto are the general conditions, specific terms and conditions of any resulting lease that are required by the City of Jasper, and format requirements of any proposal (bid) submitted in response to this Request for Proposal (“RFP”). All inquiries and questions regarding this RFP shall be in writing and directed to Kim Goldener, Assistant City Manager by email to: kgoldener@jasper-ga.us.

The RFQ may also be downloaded picture_as_pdf.

The deadline for submission of any questions shall be October 13, 2023 at 3:00 p.m. and no questions shall be answered until after the deadline has elapsed. Do not call or email any other employee or elected official seeking answers to questions. If a person or entity violates the prohibition against calling or emailing with questions, the City of Jasper reserves the right to immediately remove said person or entity from consideration. Questions and answers will be distributed to all interested parties through a formal written addendum to the RFP prior to the submittal deadline.

Proposals (bids) are due no later than 3:00 p.m. on Wednesday, October 25, 2023. The proposal (bid) must be submitted upon a flash drive with the pdf copy of the proposal (bid) plus one hard copy of the proposal must be enclosed in a sealed envelope clearly marked, “Proposal for Lease of Municipal Real Estate for Telecommunications Tower and Equipment Shelter” and delivered to the address below. Additionally, one (1) fully executable electronic copy of the response (in Word or .pdf format) must be attached to an email with the subject line bearing the same title and sent electronically to the email address below.

City of Jasper City Hall
Attn: Kim Goldener, Assistant City Manager
200 Burnt Mountain Road
Jasper, Georgia 30143
kgoldener@jasper-ga.us

Any proposals (bids) received after the deadline date and time will be returned unopened. Incomplete proposals may not be considered if the omissions are determined to be significant and failure to comply with the written requirements of this RFP may result in disqualification of the proposal. The written proposal documents supersede any verbal or written prior communications between the parties, if any. All respondents will be notified in writing of the award.

We look forward to your bid and appreciate your interest in the City of Jasper.

Request for Proposals for Lease of Municipal Real Estate for Telecommunications Tower and Equipment Shelter | RFP #2023-11 picture_as_pdf

BIDS RECEIVED picture_as_pdf
May 4, 2023, at 3:00PM

The following bids* were received by the City of Jasper on May 4, 2023, at 3:00PM for RFQ# 2023-05:

1. Kinetic Trails, Louisville, CO - $100,606.37
2. Steele & Associates (Tailored Trails), Alpharetta, GA - $162,549.00

*Listed in alphabetical order

RFQ Issued: Thursday, March 30, 2023

Non-Mandatory Onsite Meeting:
Thursday, April 20, 2023, 11:00AM
*Meet in the Lumber Company Road Parking Lot*

Deadline to submit questions:
Thursday, April 27, 2023, 3:00PM

Package Submission Deadline:
Thursday, May 4, 2023, 3:00PM

This Request for Quotes and related documents may be obtained during normal business hours from the City of Jasper City Hall located at 200 Burnt Mountain Road, Jasper, GA 30143. The RFQ may also be downloaded picture_as_pdf.

Any questions regarding the information contained within this RFQ or the project shall be submitted by email to: Kim Goldener, Assistant City Manager

NOTICE IS HEREBY GIVEN that the City of Jasper is issuing this Request for Quotes (RFQ) for the construction of specified mountain bike trail construction on shared-use (bike/hiking/trail running) trails within Doris Wigington Park.

Respondents are solely responsible for ensuring packages are received by the City of Jasper on or before the submittal deadline. Packages must be received no later than 3:00PM on Thursday, May 4, 2023, at the following address:

City of Jasper
200 Burnt Mountain Road
Jasper, GA 30143
Attn: Kim Goldener

One complete package with original signature of a representative authorized to bind the company must be submitted in a sealed package with the name of the respondent and the RFQ title “Doris Wigington Park Off Road/Mountain Bike Trails” clearly marked on the outside of the package. In addition, an electronic copy on a flash drive or CD must accompany the package in a separately sealed envelope titled “Doris Wigington Park – Electronic Copy”. This shall be included within the submitted, sealed envelope. Faxed or emailed bids will not be accepted.

Bids will be opened publicly by the City of Jasper on Thursday, May 4, 2023, at 3:05PM.

Failure to comply with the requirements set forth in this RFQ may result in disqualification. Submitted packages may be withdrawn at any time prior to the submission date and time specified in this RFQ, provided that notification is received in writing before the submission deadline. Packages cannot be changed or withdrawn after the submission deadline, and no handwritten notations or corrections will be allowed. The Respondent is solely responsible for all costs related to the preparation of the package.

The City reserves the right to reject all packages and to waive any minor informalities or irregularities contained in any package. Acceptance of any package submitted pursuant to this RFQ shall not constitute any implied intent to enter into a contract.

The contract award, if any, will be made to the Respondent who, in the City’s sole discretion, is the best able to perform the required services in a manner most beneficial to the City. The City reserves the right to cancel the solicitation if deemed in its best interest.

REQUEST FOR QUOTE DORIS WIGINGTON PARK MOUNTAIN BIKE TRAILS - RFQ 2023-05 picture_as_pdf

Sealed proposals will be received by the City of Jasper, Georgia at the Jasper City Hall, 200 Burnt Mountain Road, Jasper, Georgia 30143 until 2:00 p.m. local time, Wednesday, March 22, 2023, at which time and place they will be publicly opened and read. No submitted bid may be withdrawn after the scheduled closing time for receipt of bids for a period of sixty (60) days. All Bidders must have a State of Georgia Well Drillers License and be a member of the Georgia Water Well Drillers Association.

The work to be done consists of furnishing all materials, equipment and labor for the construction of:

Three 6-inch test wells, one 8-inch production well, 72-hour aquifer test and abandonment as needed.

Time allotted for construction is 90 consecutive calendar days for substantial completion and 120 days for final completion.

Proposals for the complete work in one general contract shall be made on the proposal form provided and shall contain prices in words and figures for the work bid on.

The City reserves the right to award the contract with one, two or three test wells. If more than one test well is awarded, the City reserves the right to delete from the contract by change order any test well once a test well is determined sufficient for production well development.

All proposals shall be accompanied by a Bid Bond drawn in favor of the City of Jasper, Georgia, in the amount of at least 10% of the lump sum bid for the complete work; such Bid Bond representing that the Bidder, if awarded the contract, will promptly enter into a contract and furnish Performance Bond and Payment Bond as provided by law and approved by the Attorney for the City of Jasper, Georgia. Each bond shall be equal to 100% of the contract amount. The Bid Bond shall be forfeited to the City of Jasper, Georgia as liquidated damages if the Bidder fails to execute the contract and provide Performance and Payment Bonds within 10 days after being notified that he has been awarded the contract.

Bidding documents are open to public inspection at the office of the City of Jasper, Georgia and at the offices of Turnipseed Engineers in Augusta and Atlanta, Georgia. Copies of the specifications may be obtained from Turnipseed Engineers, 2255 Cumberland Parkway, Building 400, Atlanta, Georgia 30339, upon receipt of $75.00. Digital copies of the documents are not available.

The Owner reserves the right to reject any or all bids and to waive informalities.

BIDS FOR CONSTRUCTION OF BID #2023.04 – WATER SUPPLY WELL picture_as_pdf

PACKAGES RECEIVED picture_as_pdf
February 9, 2023, 3:00PM

The following packages* were received by the City of Jasper on February 9, 2023, at 3:00PM for RFQ# 2023-01:

1. American Engineers Inc. – Acworth, GA
2. Axis Infrastructure – Roswell, GA
3. BROS RŌMAN BRÄUN – Milton, GA
4. Goodwyn, Mills and Cawood (GMC) – Atlanta, GA
5. Jericho Design Group – Cumming, GA
6. Source Urbanism – Stone Mountain, GA

The City of Jasper is seeking qualified professional architectural firms to assist with its implementation of various general landscaping, park and green space development, and streetscaping projects. This contract solicitation will allow engagement of qualified teams that can deliver these services to the City in an independent, professional, and comprehensive manner. Responding firms should have a strong record providing architectural services to local governments in Georgia and experience in working on Federally Assisted Projects. This RFQ is anticipated to cover a period of 18-months. Separate work orders will be developed for each project during this time. The City of Jasper may select a different consulting architectural firm from the respondents to this request for each project using the selection criteria provided in this request for qualifications.

The City of Jasper is soliciting qualifications from architectural firms able to provide the following services to include (but not limited to) conceptual report preparation (Preliminary Architectural Report) and validation, preparation of displays for public meetings, surveys and mapping, preliminary construction plans, erosion control plans, structural plans, permit assistance, final construction plans and construction bid packages, supervising the bid advertising, tabulation and award process, and contract administration.

Typical projects may include developing the scope of construction; development of concept, preliminary, and final design documents; environmental documents; utility coordination and relocation plans; right-of-way plans and documents; specifications and bid documents; contract administration. Typical projects will generally fall into the following categories:

• Landscaping
• Streetscaping
• Small Transportation (Sidewalks / Paths / Trails – Pedestrian or Multi-use)
• Site Development/Public Buildings

The full Request for Qualifications may be downloaded below, or by emailing the request to Kim Goldener at the City of Jasper at kgoldener@jasper-ga.us. The RFQ may also be obtained at the City of Jasper City Hall, 200 Burnt Mountain Road, Jasper, Georgia, 30143.

Full RFQ 2023-01 picture_as_pdf

Qualifications are due no later than 3:00 p.m. on Thursday, February 9, 2023. An original and flash drive with PDF copy of the Qualifications must be enclosed in a sealed envelope clearly marked, “Qualifications for Professional Architectural Services (RFQ 2023-01).” All proposals must be delivered to the City of Jasper City Hall Attn: Kim Goldener, Assistant City Manager, 200 Burnt Mountain Road, Jasper, GA 30143 by the deadline date and time. A representative of the City of Jasper government will publicly read the names of the companies submitting qualifications at 3:05 p.m. on Thursday, February 9, 2023.

Any proposals received after the deadline date and time will be returned unopened. Incomplete proposals may not be considered if the omissions are determined to be significant. .

PACKAGES RECEIVED picture_as_pdf
February 9, 2023, 3:00PM

The following packages* were received by the City of Jasper on February 9, 2023, at 3:00PM for RFQ# 2023-02:

1. BM&K Construction & Engineering – Braselton, GA
2. Carter & Sloope Consulting Engineers – Macon, GA
3. EXP US Services – Atlanta, GA
4. Falcon Design – Stockbridge, GA
5. Goodwyn, Mills and Cawood (GMC) – Atlanta, GA
6. Kimley Horn – Atlanta, GA
7. Newsome Engineering & Consulting – Ellijay, GA
8. RINDT – Marietta, GA
9. TK Consulting Engineers – Kennesaw, GA
10. Turnipseed Engineers – Atlanta, GA

The City of Jasper is seeking qualified professional civil engineering firms to assist with its implementation of various general civil, environmental, and transportation projects. This contract solicitation will allow engagement of qualified teams that can deliver these services to the City in an independent, professional, and comprehensive manner. Responding firms should have a strong record providing engineering services to local governments in Georgia and experience in working on Federally Assisted Projects. This Request For Qualifications is anticipated to cover a period of 18-months. Separate work orders will be developed for each project during this time. The City of Jasper may select a different consulting engineer from the respondents to this request for each project using the selection criteria provided in this request for qualifications.

The City of Jasper is soliciting qualifications from engineering firms able to provide the following services to include (but not limited to) concept report preparation and validation, utility plans, preparation of displays for public meetings, surveys and mapping, preliminary construction plans, final right-of-way plans (including staking of right-of-way), erosion control plans, structural plans, permit assistance, and final construction plans.

Typical projects may include developing the scope of construction; development of concept, preliminary, and final design documents; environmental documents; utility coordination and relocation plans; right-of-way plans and documents; specifications and bid documents; contract administration. Typical projects will generally fall into the following categories:

• Utility Improvements and Relocations (Water, sewer, and stormwater infrastructure)
• Large Transportation (New alignments, road widening, repairs and maintenance)
• Small Transportation (Sidewalks / Paths / Trails – Pedestrian or Multi-use)
• Site Development/Public Buildings

The full Request for Qualifications may be downloaded below, or by emailing the request to Kim Goldener at the City of Jasper at kgoldener@jasper-ga.us. The RFQ may also be obtained at the City of Jasper City Hall, 200 Burnt Mountain Road, Jasper, Georgia, 30143.

Full RFQ 2023-02 picture_as_pdf

Qualifications are due no later than 3:00 p.m. on Thursday, February 9, 2023. An original and flash drive with PDF copy of the Qualifications must be enclosed in a sealed envelope clearly marked, “Qualifications for Professional Engineering Services (RFQ 2023-02).” All proposals must be delivered to the City of Jasper City Hall Attn: Kim Goldener, Assistant City Manager, 200 Burnt Mountain Road, Jasper, GA 30143 by the deadline date and time. A representative of the City of Jasper government will publicly read the names of the companies submitting qualifications at 3:10 p.m. on Thursday, February 9, 2023.

Any proposals received after the deadline date and time will be returned unopened. Incomplete proposals may not be considered if the omissions are determined to be significant.

NOTICE IS HEREBY GIVEN that the City of Jasper (“City”) is issuing this Request for Proposals (“RFP”) for preparation of Construction Renovations to the City of Jasper’s Fire Station.



Respondents are solely responsible for ensuring proposals are received by the City on or before the submittal deadline. Proposals must be received no later than 3:00 p.m. EST, on October 11, 2022, at the following address:

City of Jasper
Attn: Lindsey Williams
200 Burnt Mountain Road
Jasper, GA 30143

An original copy must be signed by a representative authorized to bind the company. The original signed proposal and five (5) duplicates are to be submitted in a sealed package with the name of the respondent and RFP title “Fire Station Renovations” clearly marked on the outside of the package. An electronic copy on a flash drive or CD must accompany the proposal in a separately sealed envelope titled “Fire Station Renovations – Electronic Copy” and shall be included within the submitted sealed envelope.

Failure to comply with the requirements set forth in this RFP may result in disqualification. Submitted proposals may be withdrawn at any time prior to the submission time specified in this RFP, provided notification is received in writing before the submittal deadline. Proposals cannot be changed or withdrawn after the submittal deadline. No handwritten notations or corrections will be allowed. The Respondent is solely responsible for all costs related to the preparation of the proposal.

The City reserves the right to reject all proposals and to waive any minor informalities or irregularities contained in any proposal. Acceptance of any proposal submitted pursuant to this RFP shall not constitute any implied intent to enter into a contract.

The contract award, if any, will be made to the Respondent who, in the City’s sole discretion, is best able to perform the required services in a manner most beneficial to the City.

DOCUMENTS

Full RFP 2022-09 picture_as_pdf

Fire Station Addition - Issue for Construction picture_as_pdf

Questions with regards to submissions, process, or proposals can be emailed to: Lindsey Williams, Director of Finance
lwilliams@jasper-ga.us.

The City of Jasper, GA is seeking Proposals from qualified and experienced firms to develop a park and amphitheater master plan. Responding firms should have a strong record in successfully assisting local governments with preparing plans for parks, event venues, and new recreation facilities and experience in working on Federally Assisted Projects. Responding firms should be qualified to provide a comprehensive park masterplan including site design, landscaping design, lighting design, band shell/stage design, restrooms design, and onsite and perimeter parking. Additional Park features may include splash pad, playground, oversite tower, interpretive signage, and other recommended features.

An original and four (4) copies of the proposal must be enclosed in a sealed envelope clearly marked, “Proposal for Professional Architectural Services - Park and Amphitheater”. All proposals must be delivered to the City of Jasper City Hall, Attn: Kim Goldener, Assistant City Manager/Public Information Officer, 200 Burnt Mountain Road; Jasper, Georgia 30143 no later than 3:00pm on Thursday, July 7, 2022.

The Request for Proposals (RFP) and specifications may be downloaded here, ADDENDUM 1, ADDENDUM 2, and ADDENDUM 3 picture_as_pdf, or by emailing Kim Goldener at kgoldener@jasper-ga.us. A copy may also be obtained at City of Jasper City Hall, 200 Burnt Mountain Road; Jasper, Georgia 30143.

Inquiries about the RFP must be made in writing to:

Kim Goldener, Assistant City Manager/Public Information Officer
City of Jasper
kgoldener@jasper-ga.us

THE CITY OF JASPER RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS AND TO ACCEPT THE PROPOSAL FOUND TO BE IN THE BEST INTEREST OF THE CITY.

Addendum No. 1 - June 16, 2022 picture_as_pdf

1. Where is the location of the proposed Park and Amphitheater referenced in the RFP?
The park and amphitheater are proposed on 2 lots bordered by Spring Street and S Main Street in downtown Jasper, GA. The combined lots are 3.09 acres; however, the City is evaluating whether there may be additional land purchase opportunities to increase the park size in the future. Please see the blue hatched area below for the lots the City already owns.


2. Does the City have any preliminary estimates, costs or budget for this project?
The City does not have any preliminary numbers for this project; we only know that we will be pursuing federal funding as indicated in the RFP. The City has designated some of our 2020 SPLOST funding towards this project to be used for matching funds.

3. The scope outlined in the RFP mentions “surveying”. Typically, a survey of the existing conditions would be done by a third-party firm hired by the owner. This document is typically provided to the architect/engineer at the beginning of the project. Is the intent for the fee for the survey of the existing site to be included in the RFP response or will it be provided by the owner?
The intent is for the fee for any survey work needed to be included in the RFP response. The City may be able to provide the survey work performed when the property was purchased; however, we recommend including the fees for survey work in the RFP to ensure all bases are covered.

4. The scope outlined in the RFP mentions “field staking.” Field staking would be a scope of work typically provided by the General Contractor during the construction phase of the project. The architect and engineer would typically review the stakes once in place. This scope of work would be included under Construction Administration services. Please clarify the intent behind the request for “field staking.”
The City understands that the General Contractor would be responsible for any field staking during construction phases under the direction of Architect/Engineer. We acknowledge that this would be work (fees) included under Construction Administration services.

5. The RFP scope lists the following in the scope of work: “Ensuring all labor laws are followed by Contractors as required for Federally Assisted Projects.” Typically, the General Contractor, not the Architect, would be responsible for ensuring that his team and his subcontractors followed the labor laws and would be responsible for submitting the required forms. Please clarify the intent behind this scope of work request.
The City acknowledges that the General Contractor is typically responsible for meeting labor law requirements; however, we see this as part of the oversight the Architectural/Engineering firm would provide as a part of the Construction Administration services. We highly recommend that all respondents familiarize themselves with the requirements associated with Federally funded projects.

6. The RFP scope lists the following in the scope of work: “Conducting final inspection and testing.” Under the Construction Administration services, the Architect will perform regular site visits to review the construction progress and will perform a final punch walk with the owner and General Contractor. However, code-required testing and inspections would be done by a third-party reviewer unaffiliated with the project team. Costs for these tests and reports are typically included in the construction budget. Please clarify the intent behind this scope of work request.
The City acknowledges that the General Contractor is responsible for coordinating all required inspections and testing as a part of construction. We are looking for the fees that your Architectural/Engineering firm would charge for the oversight of the work as a part of the Construction Administration services.

7. What is the anticipated size of events to be held at the site?
The City has no anticipated size of events to be held at the site; however, the future park location is directly off of the south end of our downtown Main Street. We see opportunities for different sized and themed events in this space that could potentially be in conjunction with other programmed events, or overflow into the downtown Main Street area.

8. What is the target square footage for the amphitheater?
We do not have a target square footage; however, keep in mind that the site is currently only 3 acres. The City is interested in potentially purchasing other surrounding parcels to increase the overall park size, but there is no schedule for that.

9. The RFP mentions that the scope includes the completion of the Environmental Review Form. Does the site include any known archeological sites or historically significant buildings?
The City is not aware of any archaeological sites on this land. There were structures on the parcels that have since been removed.

10. The RFP mentions that the site extents consist of a 3-acre city owner plot. Could you please provide a map markup or parcel numbers of where exactly the site is located?
Yes. Please see the map referenced on Page 1, Question 1 of this Addendum.

Addendum No. 2 - June 16, 2022 picture_as_pdf

1. We have been unable to locate any information on what is required for a Preliminary Architectural Report (PAR) for the Appalachian Regional Commission. Is there a summary of the items that must be included?

The City recently used the following guidelines from the Appalachian Regional Commission for a different project where DCA/ARC funding was being pursued:

Executive Summary
• Brief description of Project Area needs, Conclusions, and Recommendations

Introduction
• Purpose and Scope
• Authorization
• Previous Studies

Background
• Project Area conditions including description of needs to be addressed
• Description of existing facilities, if any, including existing floor plan with all dimensions and descriptive labels for all rooms
• Projections of future needs

Evaluation of Alternatives
• Descriptions of alternative solutions considered (new construction, renovation, additions to existing structures), including cost estimates for each alternative
• Site selection criteria
• Location relative to population served
• Adequacy of infrastructure (access, water, fire protection, sanitary sewer, storm drainage)
• Soil conditions, and topographic constraints
• Assessment of impacts on existing residents & property owners, if any

Description of Proposed Project
• Identification of applicable federal, state, and local design standards
• Preliminary Site Plan showing proposed ingress – egress, vehicle circulation on-site, drop-off area, regular parking and accessible parking, service access (dumpster location with truck access, mechanical room access), extensions of utilities (water, sanitary, electric, telephone), access road improvements, emergency vehicle access

Addendum No. 3 - June 16, 2022 picture_as_pdf

1. Please confirm that our understanding of the project delivery method is correct – design, bid, and then build.
What the City is looking for with this RFP is a firm that can help us first with the conceptual design work, including phasing and cost estimates, and preparation of the Preliminary Architectural Report (PAR) that is required with the pre-application and application processes for Appalachian Regional Commission grant funding. After grant funding is secured, we’d then need final designs, reports, project administration services, etc. The project administration (or contract administration) portion would include the bid process and oversight of the contractor performing the work as laid out in the RFP.

2. How would the City like to see our firm’s approach to fees laid out in our proposal? Hourly rates or lump sum?
There’s not a specific format that we’re looking for with this project. There are technically 2 phases to the work, with the 2nd phase completely dependent upon the 1st phase being successful. We would recommend that fees be addressed for the activities within each phase, whether they be hourly rates or lump sum amounts. If hourly rates are identified, please include an estimated number of hours identified for tasks.

Proposals Received - July 7, 2022 picture_as_pdf

The following proposals* were received by the City of Jasper on July 7, 2022, at 3PM for RFP# 2022-07:

1. BROS RŌMAN BRÄUN – Milton, Georgia
2. CPL Architecture, Engineering and Planning – Woodstock, Georgia
3. Goodwyn, Mills, and Cawood (GMC) – Atlanta, Georgia
4. Jericho Design Group – Cumming, Georgia
5. Source Urbanism – Stone Mountain, Georgia
6. TVS Design – Atlanta, Georgia

*Listed in alphabetical order