Jasper Public Notices & Bids

NOTICES notification_important

SANITARY SEWER OVERFLOW (SSO) REPORT TO EPD

Sanitary Sewer Overflow (SSO) Report to EPD - Near 54 Mark Whitfield Street, intersection of Mark Whitfield and Stegall Drive. more


DELAY IN UTILITY BILLS

Due to a delay with utility bills being processed, bills should be received in the mail over the next few days. The City of Jasper is extending the due date until Wednesday, January 18, 2023, for these bills.


Notice on Water Bill Late Fees and Disconnections

The City of Jasper offers several convenient ways to pay your utility bill:

  • In person at City Hall, Monday through Friday during normal business hours 8AM - 5PM.
  • A 24 hour drop box located on the side of City Hall.
  • Automated bank draft – please complete and submit the “Automated Draft Application” at City Hall to enroll in this service. In order to make changes to or discontinue this service, please complete and submit the “Stop ACH Form” to City Hall.
  • Pay by credit card over the phone by calling 1-888-291-1517
  • Pay online at www.municipalonlinepayments.com/jasperga

If paying in person at City Hall, please be sure to bring both sides of the utility bill. City Hall is located at 200 Burnt Mountain Road, Jasper, Georgia, 30143.


PUBLIC HEARINGS

Notice is hereby given of a public hearing to be held on the 25th of January at 6:00 PM at Jasper City Hall before the Planning Commission of the City of Jasper, Georgia. The purpose of the hearing is to discuss a request by Landowner Milan Realty Group, LLC, and Applicant Anil Yadav to have Parcel JA10 051.001 consisting of 14.44 acres annexed into the City of Jasper as C-2 Commercial. This Parcel is located off West Church Street, Jasper, GA.

A Public Hearing will also be held before Mayor and Council at the scheduled Work Session on Thursday, Jan. 26th at 6:00 PM. at Jasper City Hall.

The Mayor and City Council will consider the recommendation of the Planning Commission at the regularly scheduled Council meeting on Monday, February 6th at 6:00 PM at Jasper City Hall.

Any questions please contact City of Jasper Planning and Development Office at 706-692-9100.

BIDS | PROPOSALS

The City of Jasper is seeking qualified professional architectural firms to assist with its implementation of various general landscaping, park and green space development, and streetscaping projects. This contract solicitation will allow engagement of qualified teams that can deliver these services to the City in an independent, professional, and comprehensive manner. Responding firms should have a strong record providing architectural services to local governments in Georgia and experience in working on Federally Assisted Projects. This RFQ is anticipated to cover a period of 18-months. Separate work orders will be developed for each project during this time. The City of Jasper may select a different consulting architectural firm from the respondents to this request for each project using the selection criteria provided in this request for qualifications.

The City of Jasper is soliciting qualifications from architectural firms able to provide the following services to include (but not limited to) conceptual report preparation (Preliminary Architectural Report) and validation, preparation of displays for public meetings, surveys and mapping, preliminary construction plans, erosion control plans, structural plans, permit assistance, final construction plans and construction bid packages, supervising the bid advertising, tabulation and award process, and contract administration.

Typical projects may include developing the scope of construction; development of concept, preliminary, and final design documents; environmental documents; utility coordination and relocation plans; right-of-way plans and documents; specifications and bid documents; contract administration. Typical projects will generally fall into the following categories:

• Landscaping
• Streetscaping
• Small Transportation (Sidewalks / Paths / Trails – Pedestrian or Multi-use)
• Site Development/Public Buildings

The full Request for Qualifications may be downloaded below, or by emailing the request to Kim Goldener at the City of Jasper at kgoldener@jasper-ga.us. The RFQ may also be obtained at the City of Jasper City Hall, 200 Burnt Mountain Road, Jasper, Georgia, 30143.

Full RFQ 2023-01 picture_as_pdf

Qualifications are due no later than 3:00 p.m. on Thursday, February 9, 2023. An original and flash drive with PDF copy of the Qualifications must be enclosed in a sealed envelope clearly marked, “Qualifications for Professional Architectural Services (RFQ 2023-01).” All proposals must be delivered to the City of Jasper City Hall Attn: Kim Goldener, Assistant City Manager, 200 Burnt Mountain Road, Jasper, GA 30143 by the deadline date and time. A representative of the City of Jasper government will publicly read the names of the companies submitting qualifications at 3:05 p.m. on Thursday, February 9, 2023.

Any proposals received after the deadline date and time will be returned unopened. Incomplete proposals may not be considered if the omissions are determined to be significant. .

The City of Jasper is seeking qualified professional civil engineering firms to assist with its implementation of various general civil, environmental, and transportation projects. This contract solicitation will allow engagement of qualified teams that can deliver these services to the City in an independent, professional, and comprehensive manner. Responding firms should have a strong record providing engineering services to local governments in Georgia and experience in working on Federally Assisted Projects. This Request For Qualifications is anticipated to cover a period of 18-months. Separate work orders will be developed for each project during this time. The City of Jasper may select a different consulting engineer from the respondents to this request for each project using the selection criteria provided in this request for qualifications.

The City of Jasper is soliciting qualifications from engineering firms able to provide the following services to include (but not limited to) concept report preparation and validation, utility plans, preparation of displays for public meetings, surveys and mapping, preliminary construction plans, final right-of-way plans (including staking of right-of-way), erosion control plans, structural plans, permit assistance, and final construction plans.

Typical projects may include developing the scope of construction; development of concept, preliminary, and final design documents; environmental documents; utility coordination and relocation plans; right-of-way plans and documents; specifications and bid documents; contract administration. Typical projects will generally fall into the following categories:

• Utility Improvements and Relocations (Water, sewer, and stormwater infrastructure)
• Large Transportation (New alignments, road widening, repairs and maintenance)
• Small Transportation (Sidewalks / Paths / Trails – Pedestrian or Multi-use)
• Site Development/Public Buildings

The full Request for Qualifications may be downloaded below, or by emailing the request to Kim Goldener at the City of Jasper at kgoldener@jasper-ga.us. The RFQ may also be obtained at the City of Jasper City Hall, 200 Burnt Mountain Road, Jasper, Georgia, 30143.

Full RFQ 2023-02 picture_as_pdf

Qualifications are due no later than 3:00 p.m. on Thursday, February 9, 2023. An original and flash drive with PDF copy of the Qualifications must be enclosed in a sealed envelope clearly marked, “Qualifications for Professional Engineering Services (RFQ 2023-02).” All proposals must be delivered to the City of Jasper City Hall Attn: Kim Goldener, Assistant City Manager, 200 Burnt Mountain Road, Jasper, GA 30143 by the deadline date and time. A representative of the City of Jasper government will publicly read the names of the companies submitting qualifications at 3:10 p.m. on Thursday, February 9, 2023.

Any proposals received after the deadline date and time will be returned unopened. Incomplete proposals may not be considered if the omissions are determined to be significant.

NOTICE IS HEREBY GIVEN that the City of Jasper (“City”) is issuing this Request for Proposals (“RFP”) for preparation of Construction Renovations to the City of Jasper’s Fire Station.

Jasper Fire Station Renovations - RFP 2022-09

Respondents are solely responsible for ensuring proposals are received by the City on or before the submittal deadline. Proposals must be received no later than 3:00 p.m. EST, on October 11, 2022, at the following address:

City of Jasper
Attn: Lindsey Williams
200 Burnt Mountain Road
Jasper, GA 30143

An original copy must be signed by a representative authorized to bind the company. The original signed proposal and five (5) duplicates are to be submitted in a sealed package with the name of the respondent and RFP title “Fire Station Renovations” clearly marked on the outside of the package. An electronic copy on a flash drive or CD must accompany the proposal in a separately sealed envelope titled “Fire Station Renovations – Electronic Copy” and shall be included within the submitted sealed envelope.

Failure to comply with the requirements set forth in this RFP may result in disqualification. Submitted proposals may be withdrawn at any time prior to the submission time specified in this RFP, provided notification is received in writing before the submittal deadline. Proposals cannot be changed or withdrawn after the submittal deadline. No handwritten notations or corrections will be allowed. The Respondent is solely responsible for all costs related to the preparation of the proposal.

The City reserves the right to reject all proposals and to waive any minor informalities or irregularities contained in any proposal. Acceptance of any proposal submitted pursuant to this RFP shall not constitute any implied intent to enter into a contract.

The contract award, if any, will be made to the Respondent who, in the City’s sole discretion, is best able to perform the required services in a manner most beneficial to the City.

DOCUMENTS

Full RFP 2022-09 picture_as_pdf

Fire Station Addition - Issue for Construction picture_as_pdf

Questions with regards to submissions, process, or proposals can be emailed to: Lindsey Williams, Director of Finance
lwilliams@jasper-ga.us.

The City of Jasper, GA is seeking Proposals from qualified and experienced firms to develop a park and amphitheater master plan. Responding firms should have a strong record in successfully assisting local governments with preparing plans for parks, event venues, and new recreation facilities and experience in working on Federally Assisted Projects. Responding firms should be qualified to provide a comprehensive park masterplan including site design, landscaping design, lighting design, band shell/stage design, restrooms design, and onsite and perimeter parking. Additional Park features may include splash pad, playground, oversite tower, interpretive signage, and other recommended features.

An original and four (4) copies of the proposal must be enclosed in a sealed envelope clearly marked, “Proposal for Professional Architectural Services - Park and Amphitheater”. All proposals must be delivered to the City of Jasper City Hall, Attn: Kim Goldener, Assistant City Manager/Public Information Officer, 200 Burnt Mountain Road; Jasper, Georgia 30143 no later than 3:00pm on Thursday, July 7, 2022.

The Request for Proposals (RFP) and specifications may be downloaded here, ADDENDUM 1, ADDENDUM 2, and ADDENDUM 3 picture_as_pdf, or by emailing Kim Goldener at kgoldener@jasper-ga.us. A copy may also be obtained at City of Jasper City Hall, 200 Burnt Mountain Road; Jasper, Georgia 30143.

Inquiries about the RFP must be made in writing to:

Kim Goldener, Assistant City Manager/Public Information Officer
City of Jasper
kgoldener@jasper-ga.us

THE CITY OF JASPER RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS AND TO ACCEPT THE PROPOSAL FOUND TO BE IN THE BEST INTEREST OF THE CITY.


Addendum No. 1 - June 16, 2022 picture_as_pdf

1. Where is the location of the proposed Park and Amphitheater referenced in the RFP?
The park and amphitheater are proposed on 2 lots bordered by Spring Street and S Main Street in downtown Jasper, GA. The combined lots are 3.09 acres; however, the City is evaluating whether there may be additional land purchase opportunities to increase the park size in the future. Please see the blue hatched area below for the lots the City already owns.
Location of the proposed Park and Amphitheater

2. Does the City have any preliminary estimates, costs or budget for this project?
The City does not have any preliminary numbers for this project; we only know that we will be pursuing federal funding as indicated in the RFP. The City has designated some of our 2020 SPLOST funding towards this project to be used for matching funds.

3. The scope outlined in the RFP mentions “surveying”. Typically, a survey of the existing conditions would be done by a third-party firm hired by the owner. This document is typically provided to the architect/engineer at the beginning of the project. Is the intent for the fee for the survey of the existing site to be included in the RFP response or will it be provided by the owner?
The intent is for the fee for any survey work needed to be included in the RFP response. The City may be able to provide the survey work performed when the property was purchased; however, we recommend including the fees for survey work in the RFP to ensure all bases are covered.

4. The scope outlined in the RFP mentions “field staking.” Field staking would be a scope of work typically provided by the General Contractor during the construction phase of the project. The architect and engineer would typically review the stakes once in place. This scope of work would be included under Construction Administration services. Please clarify the intent behind the request for “field staking.”
The City understands that the General Contractor would be responsible for any field staking during construction phases under the direction of Architect/Engineer. We acknowledge that this would be work (fees) included under Construction Administration services.

5. The RFP scope lists the following in the scope of work: “Ensuring all labor laws are followed by Contractors as required for Federally Assisted Projects.” Typically, the General Contractor, not the Architect, would be responsible for ensuring that his team and his subcontractors followed the labor laws and would be responsible for submitting the required forms. Please clarify the intent behind this scope of work request.
The City acknowledges that the General Contractor is typically responsible for meeting labor law requirements; however, we see this as part of the oversight the Architectural/Engineering firm would provide as a part of the Construction Administration services. We highly recommend that all respondents familiarize themselves with the requirements associated with Federally funded projects.

6. The RFP scope lists the following in the scope of work: “Conducting final inspection and testing.” Under the Construction Administration services, the Architect will perform regular site visits to review the construction progress and will perform a final punch walk with the owner and General Contractor. However, code-required testing and inspections would be done by a third-party reviewer unaffiliated with the project team. Costs for these tests and reports are typically included in the construction budget. Please clarify the intent behind this scope of work request.
The City acknowledges that the General Contractor is responsible for coordinating all required inspections and testing as a part of construction. We are looking for the fees that your Architectural/Engineering firm would charge for the oversight of the work as a part of the Construction Administration services.

7. What is the anticipated size of events to be held at the site?
The City has no anticipated size of events to be held at the site; however, the future park location is directly off of the south end of our downtown Main Street. We see opportunities for different sized and themed events in this space that could potentially be in conjunction with other programmed events, or overflow into the downtown Main Street area.

8. What is the target square footage for the amphitheater?
We do not have a target square footage; however, keep in mind that the site is currently only 3 acres. The City is interested in potentially purchasing other surrounding parcels to increase the overall park size, but there is no schedule for that.

9. The RFP mentions that the scope includes the completion of the Environmental Review Form. Does the site include any known archeological sites or historically significant buildings?
The City is not aware of any archaeological sites on this land. There were structures on the parcels that have since been removed.

10. The RFP mentions that the site extents consist of a 3-acre city owner plot. Could you please provide a map markup or parcel numbers of where exactly the site is located?
Yes. Please see the map referenced on Page 1, Question 1 of this Addendum.


Addendum No. 2 - June 16, 2022 picture_as_pdf

1. We have been unable to locate any information on what is required for a Preliminary Architectural Report (PAR) for the Appalachian Regional Commission. Is there a summary of the items that must be included?

The City recently used the following guidelines from the Appalachian Regional Commission for a different project where DCA/ARC funding was being pursued:

Executive Summary
• Brief description of Project Area needs, Conclusions, and Recommendations

Introduction
• Purpose and Scope
• Authorization
• Previous Studies

Background
• Project Area conditions including description of needs to be addressed
• Description of existing facilities, if any, including existing floor plan with all dimensions and descriptive labels for all rooms
• Projections of future needs

Evaluation of Alternatives
• Descriptions of alternative solutions considered (new construction, renovation, additions to existing structures), including cost estimates for each alternative
• Site selection criteria
• Location relative to population served
• Adequacy of infrastructure (access, water, fire protection, sanitary sewer, storm drainage)
• Soil conditions, and topographic constraints
• Assessment of impacts on existing residents & property owners, if any

Description of Proposed Project
• Identification of applicable federal, state, and local design standards
• Preliminary Site Plan showing proposed ingress – egress, vehicle circulation on-site, drop-off area, regular parking and accessible parking, service access (dumpster location with truck access, mechanical room access), extensions of utilities (water, sanitary, electric, telephone), access road improvements, emergency vehicle access


Addendum No. 3 - June 16, 2022 picture_as_pdf

1. Please confirm that our understanding of the project delivery method is correct – design, bid, and then build.
What the City is looking for with this RFP is a firm that can help us first with the conceptual design work, including phasing and cost estimates, and preparation of the Preliminary Architectural Report (PAR) that is required with the pre-application and application processes for Appalachian Regional Commission grant funding. After grant funding is secured, we’d then need final designs, reports, project administration services, etc. The project administration (or contract administration) portion would include the bid process and oversight of the contractor performing the work as laid out in the RFP.

2. How would the City like to see our firm’s approach to fees laid out in our proposal? Hourly rates or lump sum?
There’s not a specific format that we’re looking for with this project. There are technically 2 phases to the work, with the 2nd phase completely dependent upon the 1st phase being successful. We would recommend that fees be addressed for the activities within each phase, whether they be hourly rates or lump sum amounts. If hourly rates are identified, please include an estimated number of hours identified for tasks.


Proposals Received - July 7, 2022 picture_as_pdf

The following proposals* were received by the City of Jasper on July 7, 2022, at 3PM for RFP# 2022-07:

1. BROS RŌMAN BRÄUN – Milton, Georgia
2. CPL Architecture, Engineering and Planning – Woodstock, Georgia
3. Goodwyn, Mills, and Cawood (GMC) – Atlanta, Georgia
4. Jericho Design Group – Cumming, Georgia
5. Source Urbanism – Stone Mountain, Georgia
6. TVS Design – Atlanta, Georgia

*Listed in alphabetical order


CANDIDATE QUALIFYING FEES

The City of Jasper, Georgia, will conduct a General Election on Tuesday, November 7, 2023, from 7:00 a.m. to 7:00 p.m., for the purpose of electing the following:

(A) The office of City Mayor of the City of Jasper, Georgia, which will be elected at large for a term of four (4) years beginning on or about January 1, 2024 through December 31, 2027, and with the incumbent being Steve Lawrence.
(B)The office of City Council member of the City of Jasper, Georgia, being Post 3, which will be elected at large for a term of four (4) years beginning on or about January 1, 2024 through December 31, 2027, with the incumbent being John Foust.
(C)The office of City Councilmember of the City of Jasper, Georgia, being Post 4, which will be elected at large for a term of four (4) years beginning on or about January 1, 2024 through December 31, 2027, with the incumbent being Jim Looney.
(D)The office of City Councilmember of the City of Jasper, Georgia, being Post 5, which will be elected at large for a term of four (4) years beginning on or about January 1, 2024 through December 31, 2027, with the incumbent being Kirk Raffield.

The qualifying period, to qualify for the above offices, shall open on Monday, August 21, 2023 and will continue from day to day through Friday, August 25, 2023. The hours of qualifying each day shall be from 8:30 a.m. until 4:30 p.m.

The qualifying fee for the seat of Mayor is $180.00 and for each Council seat shall be $90.00. Prospective candidates may qualify at the administrative office of the Pickens County Board of Elections located at 3100 Camp Road, Suite B, Jasper, Georgia 30143. All qualified candidates are encouraged to run.